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  AHCCCS Pin
Activity Entry Follow-up
ASHAR Health Screening Code Count Updates
BMI Export for Repository

Compact CHIP-AZ 
Daily Meds/Procedures Code 1
Diabetes/Blood Sugar Tracking
Diabetes/Blood Sugar Tracking (part 2)
DSC (MIPS) ICD Conversion
DSC (MIPS) Help
DSC (MIPS) Suggestions
Emailing Reports
Enrollment Cleanup
ESP
EyeSpy 20/20
House Cleaning
Height-Weight Entries
Heat Related Illness
IEP's, Meds, Procedures
IDR (Ages 0 - 5)
Immunizations Due
Immunization ASIR Print Blank
Immunization Form 108
Immunization Grace Period
Immunization Record
Immunization Series Counts
Medications Daily Change
Medications - Two Meds, Same Time
Missing Drop-Down List
PDF - Save AS
Providers
Restoring CHIP-AZ
Sandbox Mode
Screening Hearing/Vision Help
Search for a Word
Student with 2 ID Numbers
Transfer Student Data
VisionQuest EyeSpy 20/20
Zip Code
 
 

Click a link at left to learn more.

 

Click here to get a current copy of CHIP-AZ Documentation.

 

AHCCCS Pin #
 

  Can’t find your AHCCCS Pin # on the CHIP-AZ Provider screen?
Contact CHIP-AZ support once you have your AHCCCS Pin #
 
 

Activity Entry Follow-up

 

When in Activity Entry and you need to remove a student follow-up entry, click the “Clear” button. Do not delete.
If cursor is in the Follow-up area, delete will remove the student and all associated information.
If cursor is not in the Follow-up area, delete will only remove the Activity entry (encounter).  Click here an for example.
 

 

ASHAR Health Screening Code Count Updates

 

Click here to open a printable Microsoft Word (.doc) format document.
Click here to open a printable Acrobat Reader (.pdf) format document.
 

 

Compact CHIP-AZ
 

  You just thought you knew how to compact CHIP-AZ.
Urgent new news!!  Avoid loosing your data.

Click here to open a printable Acrobat Reader (.pdf) format document.
 
 

DSC (MIPS) Suggestions

 

Click here for suggestions.
Click here to open a printable document re: resolving problems.
There is also the revised User's Guide. Click here to get a current copy of CHIP-AZ Documentation.
 

  Emailing Reports
 
  How do I email a CHIP-AZ report such as an Injury Incident Report to someone?
Click here to open a printable Microsoft Word (.doc) format document.
Click here to open a printable  Acrobat Reader (.pdf) format document.
 
  House Cleaning  

Click here to open a printable Microsoft Word (.doc) format document.
Click here to open a printable  Acrobat Reader (.pdf) format document.
 

  Heat Related Illness   Heat Related Illnesses added to CHIP-AZ v11.3
Descriptions will read as follows in a future release.
548.22 Illnesses or conditions caused by exposure to heat or exacerbated by exposure to heat - Nursing Int.
548.33 Illnesses or conditions caused by exposure to heat or exacerbated by exposure to heat - Referred
 
  IEP's, Meds, Procedures   Must be reentered each year.

Dear Nurses, 
IEP's and their contents can change from year to year or be discontinued, so it is necessary to reassess just as you would medications or daily procedure set ups.  It is very easy to change year back and print a short list of IEP's and reenter from that if still applicable. 
-Mary

 
  Immunizations Due
 
  You may have noticed that the Students with Immunization Due and Compliance Summary reports don’t always agree on count. Click here for more. Click here to open a printable document.
 
  Immunization Form 108  

IDR Form 108/108B for Child Care / Head Start

Question: There are some five-year-old students at our Pre-School that are not included on the CHIP-AZ generated Form 108 and Form 108B for 2-5 year olds?
 

Answer: This is a good question and one we are asked every year.  Our sampling of preschool students is intentionally limited.  We do not collect data on preschool students who are 5 years old before 10/1 of the school year.  There is no need to submit any data on students who are 5 years old before 10/1 of the school unless they are enrolled in kindergarten and included in the kindergarten report.
Thanks to Jennifer Roll – ADHS 11/2003
 

  Immunization Grace Period   Arizona Department of Health Services does now accept immunizations (including MMR) given within a 4-day grace period, in accordance with the intervals allowed by the Advisory Committee on Immunization Practices (ACIP).  A notice to this effect is posted on our website at http://www.azdhs.gov/phs/immun/pdf/4-dayGracePeriodAIPOStatement.pdf.  

It is important to note that there is no grace period for the 28-day interval required between MMR and Varicella doses.  If MMR and Varicella are not given on the same day, they must be separated by at least 28 days.

Chris Lyons
Jennifer Ralston-King

 

  Immunization Record  

CHIP student immunization record is acceptable hard copy.

“... the Arizona Immunization Program Office will accept the CHIP form as the school record.  We do request/require that the record be printed out and a copy placed in the student's record.” 

Andie Denious, MS, RN
Manager, Immunization Services
Arizona Immunization Program Office

5/7/2009
...We allow the printed CHIP immunization record to be printed and used in place of the ASIR because its format matches the ASIR.  The ASIR, and the CHIP facsimile of the ASIR, need to be signed by the person who reviewed the child’s records and established the child’s immunization status as complete or in need of follow up.  An electronic signature is acceptable...

Jennifer Ralston-King
Immunization Assessment Coordinator

  Medications Daily   What to do if things change? Click here to open a printable document.
 
  Missing Drop-Down List  

Occasionally your computer runs out of resources (energy) and does some squirrelly things like not displaying the values in a drop-down list. Usually, it just needs to be restarted.
Close CHIP-AZ.
Select the Windows "Start" button, then "Shut Down" and "Restart".
After your computer is back up, open CHIP-AZ again.
 

  PDF - Save AS  

CHIP users may find this tool useful to create .pdf and email CHIP reports such as Immunization or Injury Incident reports.
Click here to open a printable Acrobat Reader (.pdf) format document.
 

 

Providers

 

Who are "Other" and "Transferring" Providers?
We put 'Other' in the program, to cover medications or procedures done by someone else while a student is on a field trip. That person can then sign the original permission form.
'Transferring' is there for schools who use the 'Transfer Data' from school to school to prevent the school nurse at the receiving school from being attached to another nurses records.
You should not be inactivating providers that are still current providers at the school and especially 'Other' or 'Transferring'.
"Other" and "Transferring" Providers are excluded from DSC (formerly MIPS billing) and ASHAR reporting.
 

  Sandbox Mode
 
  "Sandbox" mode and how to disable it.
  Screening Hearing/Vision Help   Click here to open a printable Microsoft Word (.doc) format document. Click here to open a printable  Acrobat Reader (.pdf) format document.
 
 

Zip Code

 

When entering a student address, the valid zip codes from which you can choose in the drop down list are limited to those which have been set up for the CITY you have entered for the student.

So, if you enter Flagstaff as the city and try to enter 85026, you will get an error. However, if you enter Phoenix as the city and try to enter 85026, you will NOT get an error.

Yes, certain zip codes; like 85027 and 85253 span city lines.

Yes, you can enter a new zip code. Go to CHIP-AZ Utilities tab, Zip Code Addition button.

Check for valid ZIP Codes at United States Postal Service  http://www.usps.com/

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08/06/2015