Enrollment Cleanup (Revised 5/18/2010-New for CHIP-AZ v12)
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Do NOT follow these steps if you
believe your Import of Enrollment History from your District or CHIPSync* is not
working. If in doubt, contact Mary at CHIP Support 480.945.5787.
*CHIPSync is a separate software application available from GLS. You will know
if you have CHIPSync. Please Do not contact Mary for CHIPSync support.
1. Open CHIP.
2. Go to Review, School.
3. Enter correct First Day of School for this school year.
4. Close CHIP.
5. Backup CHIP.
6. Open CHIP.
7. Select Utilities, Enrollment, Remove Enrollment History.
(New for v11) No longer removes enrollment history for students in grade G.
8. Many Student Information Systems do not provide a ’W’ to your school on students that graduate. Assuming you already did promotion,
Click to open a printable
Word
document or Adobe.pdf with
pictures.
Click to open a printable
Word
document or Adobe.pdf with
pictures.
9. Close CHIP.
10. Open CHIPSync, sync Students and Enrollment or run Import Enrollment from district.
11. Close CHIPSync.
12. Open CHIP.
13. Go to Utilities, Enrollment.
14. Click Current Status Totals.
15. The “E” student count should be very close to your enrollment. (If it is far off, stop and contact support.)
16. Close the Grade Count query.
17. Click Utilities, Enrollment, Manage Students w/o Enrollment, Students w/o Enrollment - List. These should be students that are no longer at your school. (If it is not, stop and contact support.)
18. Click Utilities, Enrollment, Students
w/o Enrollment – Mark W and follow prompts.
19. Close the list.
20. Click Utilities, Enrollment, Current Status Totals. You should have a much reduced count of Missing and W students.
21. Close the query.
22. Go to Review screens, School and enter the number enrolled in Ave Enrollment field.
Click to open a printable Word document or Adobe.pdf with pictures.
05/18/2010